Indicators, the monitoring routine and the reporting rhythm back to the village.
This procedure covers covers the indicator set, the observation routine, the review meeting and the report to the village and the programme.
Draft framework
Draft framework. The SOP number, official title and final wording are set from the approved document once it is uploaded; nothing here is in force until the village adopts it.
The official document number, final wording and annexes are set from the source document once the village uploads it. Editing this page does not change the source PDF.
- SOP number
- SOP-12
- Category
- Monitoring, Evaluasi, dan Pelaporan
- Version
- 1.0
- Last revised
- 18 October 2026
- Responsible
- Operations coordinator, Sugian
This procedure is not in force. It becomes applicable only when the responsible parties approve it and the village adopts it.
A · Purpose & scope#
B · Responsible personnel#
| Role | Responsibility |
|---|---|
| Village authority | Holds the mandate, adopts the procedures, receives the periodic report |
| Operations coordinator | Runs the destination day to day; assigns guides and boats; answers for daily decisions |
| Reservation & administration | Bookings, visitor records, monthly report |
| Guide coordinator | Guide roster, interpretation quality, briefing delivery |
| Safety duty holder | Pre-departure checks, emergency response, incident log |
| Conservation unit | Zoning compliance, monitoring, rehabilitation |
| Finance unit | Fee collection, recording, allocation and monthly statement |
| UMKM group | Food, drink and stall services under a village agreement |
Accountable party: Operations coordinator, Sugian
C · Operational process#
-
01 Indicator collected Start
Per schedule
PIC Unit owner
-
02 Data complete? Decision
Yes: record it
PIC Operations coordinator
-
03 No: record what is missing Process
-
04 Monitoring note written Document
F-23
PIC Operations coordinator
-
05 Monthly review Process
Decisions recorded
PIC Village authority
-
06 Procedure revised Process
Only with evidence
PIC Village authority
-
07 Report published End
Quarterly F-24
PIC Administration
Equipment & materials#
- Indicator sheet
- Monitoring note template
- Monthly and quarterly report templates
D · Detailed procedure#
- Collect the agreed indicators on their schedule.
- Record observations in the monitoring note, including what was not measured.
- Hold a monthly review with the management body and the units.
- Revise a procedure only on the basis of recorded evidence.
- Report to the village quarterly and to the programme as agreed.
- Publish the summary where the community can read it.
E · Operational checklist#
| Task | PIC | Frequency |
|---|---|---|
| Indicators collected on schedule | Unit owners | Monthly or quarterly |
| Monitoring note written | Operations coordinator | Monthly |
| Review meeting held | Village authority | Monthly |
| Procedure revised with evidence | Village authority | As needed |
| Report published | Administration | Quarterly |
F · Related forms#
| Form | Code | Used by |
|---|---|---|
| Indicator sheet | F-23 | Unit owners |
| Quarterly monitoring report | F-24 | Operations coordinator |
G · Monitoring & compliance#
| Indicator | Target | Checked by |
|---|---|---|
| Months with a monitoring note | 12 per year | Operations coordinator |
| Review meetings held | At least 10 per year | Village authority |
| Reports delivered to the programme | As agreed | Village authority |
Notes & review record#
Draft framework prepared from the workshop scope. Status stays Draft until the management body reviews it and the village adopts it.
Supporting documents & downloads
One page can carry several PDF attachments. Until the documentation team uploads them, this section says so instead of offering an empty download.
Supporting documents will be available after publication.
Sources & references
Phase 03 brief, workshop agenda (16–18 October 2026) and the village reference maps supplied by the MARVEL – Wahana Visi Indonesia team.
Editorial status: Proposed framework.